Policies

Policies were updated on: 8/21/2019

Your child may participate in Musical Theatre Classes, Theatre Classes, Dance Classes and Private Coaching WHEN: on-line registration is complete, all required fees are received, the required monthly tuition payments are received, a signed copy of both the Code of Conduct and the Not Just Dance Policies are received. All payments to Not Just Dance are non-refundable and non-transferable (except in situations as noted).

TUITION

Not Just Dance offers musical theatre classes, theatre classes, dance classes, private coaching and workshops. The tuition rates and policies are slightly different depending on the type of class. The following sections explains the tuition policies as it relates to each of these programs.

Musical Theatre/Theatre/Dance:

Tuition is based on the number of enrolled hours, per family, per week. By using the chart provided on the website, any enrolled family can see the yearly charges based on that enrollment. For your convenience, the yearly fee can be paid in monthly installments beginning on Aug. 1st. These installments are monthly charges and are not related to the number of classes in each month. We do not prorate tuition for any reason. Holidays and closures are already calculated into your monthly payments. NO REFUNDS or deductions are given if a student misses class for any reason. See below about makeup opportunities.

Most classes are yearlong classes. However, some are partial year. The following chart shows the first/last month tuition is applied based on the type of class.

Class First Tuition Last Tuition Performance Fee Final Drop Date
Dance Classes Aug. 1, 2019 May 1, 2020 None March 31, 2020
Musical Theatre 1 (Willy Wonka) and 2 (Seussical); Introductory Theatre (Twisted Tales) Aug. 1, 2019 May 1, 2020 Nov. 1, 2019 Nov. 30, 2019
Half Year Fall/Winter(Frozen) Aug. 1, 2019 Jan. 1, 2020 At registration Nov. 30, 2019
Half Year Spring (Reluctant Dragon) Feb. 1, 2019 May 1, 2020 At registration Cannot withdraw
Advanced Musical Theatre Half Year (A Charlie Brown Christmas) Aug. 1, 2019 Nov. 1, 2020 Oct. 1, 2019 Cannot withdraw
Advanced Musical Theatre (A Chorus Line) Aug. 1, 2019 Feb. 1, 2020 Oct. 1, 2019 Nov. 30, 2019

The final date to withdraw/drop-out from a performance-based class is November 30, 2019. After this date, you will be responsible for paying tuition through the performance and all fees associated with the performance. The final date to withdraw/drop-out from a non-performance-based class (i.e. dance classes) is March 31, 2019. To be removed from a class and have tuition removed from our computer system, you must provide us with written notice before the first of the month for that coming month, using the Not Just Dance Withdrawal Notice form. There will be a withdrawal fee of one month’s tuition. Tuition will continue to be charged until we receive your written notification of withdrawal. All tuition and fees paid to date, at the time of withdrawal are nonrefundable and nontransferable.

All accounts will be charged for tuition on the first of each month. The Registration Fee is charged at the time of registration. Performance Fees are charged according to the schedule above.

All tuition and performance fees are due on the first day of the month according to the payment schedule. If payment isn’t received by the 4th of the month in which it is due, regardless of the day of the week the 4th falls on, you will be responsible for paying for a 10% late fee to Not Just Dance. All accounts must have a ZERO balance on the 4th to avoid a late fee.

We reserve the right to drop a student from their classes if their account is more than 30 days past due. Students will not be able to attend class or participate in the performance if their account is not paid in full. Past due accounts will be turned over to our attorney for collections.

Alternate arrangements, i.e. payment in full or bi-monthly payments, etc, can be arranged by contacting the studio.

Private Coaching

Tuition for recurring private coaching is based on 2 hours (broken up in either one hour or ½ hour increments) of private coaching (voice, monologue, etc.). The current rate is available on the website.  When registering for recurring lessons, the initial non-refundable payment will be assessed immediately. Once the initial 2 hours is completed, the next payment will automatically be charged. This will continue until notification, in writing, of withdrawing from private lessons.

For one-on-one private coaching that is not recurring, students can choose a 2-hour, 1 hour or ½ hour block. The rates are available on the website. Most students preparing for an audition choose to do either a 1- or 2-hour block broken up into equal increments of voice and private monologue coaching.

When the studio is closed, there will not be any voice lessons and this will not count against your two hours’ worth of lessons. This includes all holidays and closures due to inclement weather or unforeseen circumstances.

See below for information about absences.

Workshops

Workshop fees are charged at the time of registration and are non-refundable and non-transferrable.

REGISTRATION: 

There is a non-refundable, non-transferable registration fee per student per year that is assessed as soon as a student registers for a musical theatre, theatre or dance class. There is a discounted rate for siblings. The current registration rates are available on the website.

There is no registration fee for workshops or private coaching.

All students who want to re-enroll after withdrawing will be required to pay a $25/student non-refundable returning student fee.

CLOSURES:

Not Just Dance will be closed (for all classes) on the following dates. Please see the exceptions noted and refer to your individual class dates sheet for more information. Not Just Dance does not necessarily close when Fairfax County Public Schools are closed. See below for information about Unplanned Closures.

Labor Day Weekend (Aug 30th– Sept. 2nd)

Columbus Day (Oct 14th) NOTE: NO REGULAR CLASSES, THERE IS A WORKSHOP SCHEDULED FOR THIS DAY

Halloween Oct 31

Thanksgiving (Nov 26th – Dec 1st)

FCPS December Break (Dec. 23RD-Jan 3rd) NOTE: WE DO HAVE PERFORMANCES on Dec 20-22

FCPS Jan Break (Jan 24th – Jan 28th) NOTE: WE DO HAVE CLASSES on Jan 25th

Valentine’s Day (Feb 14th) NOTE: WE DO HAVE PERFORMANCES on Feb. 14th

FCPS Spring Break (April 5th – April 12th) NOTE: WE DO HAVE CLASSES on April 4th

Memorial Day Weekend (May 23rd – May 25th)

4th of July/Summer Break (July 4th – July 12th)

Each class has specific class meeting dates. Please pick up a class specific hand out and write ALL dates in your calendar.

Musical Theatre and Theatre

The schedule includes additional meeting dates beyond their schedule class dates. It is the responsibility of the registered family to make sure students are attending classes on the specified dates and following the attendance procedures listed below for reporting absences.

Dance Classes

There are some situations where dance classes are not scheduled for a normal meeting date due to preparations for performances. In those specific situations, students will be encouraged to makeup the class by attending a comparable alternative dance class. Please be sure to anticipate these closures. Students may accumulate 2 makeup dates prior to the actual class being missed. Please discuss these situations with the Not Just Dance Staff so we can appropriately record these makeups. No tuition adjustments will be made for this situation.

Private Coaching

Follows the Closures listing above. In some situations, private voice lessons may be canceled due to performances being held at the studio. If this happens, parents will be notified. When Not Just Dance cancels a private coaching session, the student will not be charged for the missed class.

UNPLANNED CLOSURES:

Not Just Dance will make determination of closures due to unforeseen circumstances (i.e. inclement weather, etc.) on a case by case basis. This will be communicated via the Facebook page and via an e-mail sent to the affected students. If Not Just Dance closes, all classes scheduled for that day will be canceled. Additional dates have already been built in to all class schedules. For private coaching, see the note above about closures.

ATTENDANCE: 

Need to miss a class? We understand! Our time, the teachers time and your time is valuable. Please read these policies carefully.

Musical Theatre and Theatre Classes

Our schedules are typically created months in advance in order to adequately learn and rehearse for our performances. We use our “conflict calendar” when creating these schedules. The “conflict calendar” tells us which students will be absent for which rehearsals. (See below about makeup procedures.) We do our best to work around known conflicts. Because our planning is done so far in advance, we require notification of all student conflicts as soon as possible. Please get into the practice of checking and re-checking your calendar and alerting us of absences as soon as possible.  All students will be required to provide an initial conflict calendar prior to casting. We understand that not all conflicts are known at the beginning of the year. However, we suggest that you do your best to find out about conflicts as soon as possible. This includes talking with music teachers, band directors and theatre teachers at the schools (along with Principals and Asst. Principals) to find out key dates for mid-year and end of year activities. Please keep Award Ceremonies, Band Concerts, Choral Concerts, Field Trips, Graduations, etc. on your radar and communicate conflicts as soon as possible.

Conflicts must be communicated via email to contact_us@NotJustDance.net or by calling 571-392-3209.

If an emergency comes up (including sickness) please text Jen Farmer at 703-629-7059 AND call the studio at 571-392-3209. Students may miss 2 rehearsals due to illness. After that time, a note from a doctor will be required for students to return to classes. In addition, for all “mandatory” rehearsals, if a student is sick, they will be required to provide a note from a doctor in order for them to return to classes and participate in the final performances.

We reserve the right to remove a student from scenes, songs and the show itself, for unexcused absences, for code of conduct violations (see below) or for missing (excused or unexcused) mandatory rehearsals. In this case, no tuition adjustments will be made. If the parents wish to “withdraw” the students, see the section on withdrawing a student.

Note: No tuition adjustments will be made due to student absences.

Dance Classes

Please provide as much notice as possible for upcoming known absences. If an emergency comes up (including sickness) please text Jen Farmer at 703-629-7059 AND call the studio at 571-392-3209. Students may makeup dance classes by attending any other comparable dance class. Please contact the studio at contact_us@NotJustDance.net to make arrangements for makeup classes.

Note: No tuition adjustments will be made due to student absences.

Private Coaching

If you know that you will miss a voice lesson, please e-mail contact_us@NotJustDance.net. If we are provided with at least 24 hours’ notice you will not be charged for the lesson (essentially, you can “skip” a week). We ask for as much notice as possible so that we can use that time slot for other students. If you are discontinuing lessons, you must provide written notice, via e-mail, to contact_us@NotJustDance.net.

Students may not come to a private lesson sick. They will not get as much out of the lesson and we run the risk of infecting our teachers. Therefore, if the student missed school that day, is running a fever or is unable to sing (issues with throat, nose, etc), they should not come to their lesson. We reserve the right to send an obviously sick student home. If you need to call out due to illness or other last-minute issues, within 24 hours of their lesson:

  • Text the teacher and Jen Farmer
  • You will be charged for the missed lesson.
  • You are able to reschedule, if you want. However, the original date and the rescheduled date both count towards your 2 hours of lessons.

Workshops

If a student will miss a workshop due to illness or other last-minute emergencies, please call 571-392-3209. Tuition payments are non-refundable and non-transferrable.

OTHER SITUATIONS: 

Dance Classes:

When a teacher has a planned absence, Not Just Dance arranges for an alternative teacher to run the class. Also, if a teacher calls out sick (a very rare occurrence), we work with the teacher to arrange a sub. In very rare cases, if we are unable to arrange a substitute, we will work with the registered students to arrange a makeup.

Private Coaching

If the teacher cancels, for whatever reason, we will attempt to hold the lesson “as scheduled” with a different teacher. If the teacher provides appropriate advanced notice, and the students schedule has some flexibility, we will work with the teacher and the parents to reschedule with the same teacher. This will be handled by the Not Just Dance staff (vice directly with the teacher).

MAKE UP CLASSES: 

Dance Classes:

Students are welcome to make up classes! If they miss their class they are registered for, they may make up the class by attending a 1-hour dance class offered on a different day. Please call the studio to schedule a makeup class.

If dancers end up with a private lesson, that lesson counts for that class AND as a make-up class for a previously missed class or as a credit for a future class the student will miss.

Musical Theatre and Theatre Classes:

Monday/Friday AND Tuesday/Thursday Classes:

Students are welcome to make up classes!  If they miss the class on the day they are registered for, they may come to the same class on the other day of the week the class is offered. So, for example, if they are registered for the Monday class, they can come to one of the Friday classes. Please contact the studio to schedule the makeup class. We encourage this so that they can spend time with the other students. Please give us as much notice as possible if your child will miss class or if they plan to attend a make-up, as we make plans based on who we expect at each class.

Advanced Theatre Wednesday Class:

Students who miss class (up to 6 classes, through January 31st), can make up their class by taking dance classes. Makeups must be done within 30 days of the class missed. Please contact the studio to schedule a makeup class. There will be no makeups after January 31st.

Saturday Musical Theatre, Advanced Musical Theatre and Theatre Classes:

There are no scheduled make up classes.

Private Coaching:

See above for information about missing private coaching sessions.

WITHDRAWL: 

Musical Theatre and Theatre Classes:

If for any reason, it becomes necessary to withdraw a student from a class, please notify Not Just Dance using the Not Just Dance withdrawal form. You may ask the front office for a copy of the withdrawal notice form.

The final date to withdraw/drop-out from a performance-based class is November 30, 2019. Please try to drop earlier than this as we have students on waiting lists for many classes and we do no enroll after this date. After this date, you will be responsible for paying tuition through the performance and all fees associated with the performance.

If your student needs to withdraw for any reason, there will be NO REFUND of the registration fee, tuition, or any fees, even if the classes have not yet started or the student never attended class. To be removed from a class and have tuition removed from our computer system, you must provide us with written notice before the first of the month for that coming month. There will be a withdrawal fee of one month’s tuition. Tuition will continue to be charged until we receive your written notification of withdrawal.

NOTE: Students will not be permitted to withdraw from the Saturday Advanced Musical Theatre that meets from Sept – Dec 2019 and Saturday Theatre class that meets from March – June 2020.

Dance Classes:

If for any reason, it becomes necessary to withdraw a student from a class, please notify Not Just Dance using the Not Just Dance withdrawal form. Ask the front office for a copy of the withdrawal notice form.

The final date to withdraw/drop out from dance classes, for any reason, is March 31, 2019. After this date, you will be responsible for paying tuition through the end of the year.

If your student withdraws for any reason, there will be NO REFUND of the registration fee or tuition even if the classes have not yet started or the student never attended class. To be removed from a class and have tuition removed from our computer system, you must provide us with written notice before the first of the month for that coming month. There will be a withdrawal fee of one month’s tuition. Tuition will continue to be charged until we receive your written notification of withdrawal.

Private Coaching

Please send an e-mail to contact_us@NotJustDance.net to withdraw from recurring private coaching.

PERFORMANCES/PRODUCTIONS: 

Not Just Dance believes in performing and focuses on the “process” of developing performers. Depending on the class, students may do a performance or presentation at the end of the session. We fully support our students’ participation in their school productions AND in community theatre. Classes at Not Just Dance are meant to prepare students to participate more fully in the arts! Dance classes will NOT have a recital.

The following describes the performance fees. Note, all performance fees are non-refundable and non-transferable.

Performance Fees:

Musical Theatre and Theatre Classes:

The fee includes a performance t-shirt, 2 tickets, a DVD (one per family) and covers some of the rental/cleaning costs for costumes. See the Tuition Section for fee schedule.

Dance and Private Coaching:

None

DRESS CODE/WHAT TO BRING: 

Please come to class dressed in comfortable clothing that you can move in and have appropriate shoes for the class that you are taking.

What To Bring…

Musical Theatre and Theatre:

  • Water Bottle
  • Pencil
  • Script
  • Hair Tie
  • Appropriate undergarments (for costume fittings, dress rehearsals and performances)
  • Appropriate shoes (sneakers or dance shoes). NO boots, flip flops or sandals!

Private Coaching:

  • Water Bottle
  • Pencil
  • Music and/or Song Books (Students must buy music to use for lessons. Otherwise, it is a violation of copyright laws. Teachers can advice and suggest and educate parents on how to acquire music.)

Dance:

  • Water Bottle
  • Hair Tie
  • Appropriate Dance Shoes for the class (for example, tap shoes for tap class)

CODE OF CONDUCT

Students and parents will be required to sign a Code of Conduct form.

END OF SESSION:

Musical Theatre and Theatre Classes

See the scheduled dates for the “end of session” or last day of class.

Dance Classes

All dance classes end in June.

Private Coaching

If students are not planning to continue lessons in the summer, please e-mail us, by June 1st, at contact_us@NotJustDance.net. In your e-mail, please indicate when you would like to resume lessons. We cannot guarantee that you will get the same time slot when returning in the fall.

PERFORMANCE OPPORTUNITIES

All students are invited to perform during in house events to include our annual Pancake Breakfast and Coffee House.

Musical Theatre, Theatre, Advanced Musical Theatre Classes

These are performance-based classes. See the individual schedules for the class for performance dates/times. From time to time, some students will be asked if they would like to perform in the community in order to practice performing and to promote their show. When these opportunities come out, parents will be contacted about performing. These additional opportunities are optional.

Dance Classes

There are no performances associated with our dance classes.

Private Coaching

Students will have the opportunity to perform music they have been working on as part of their private lessons at our annual Coffee House and Pancake Breakfast. Be sure to watch for e-mails and information at the studio about signing up for these opportunities.

OBSERVATIONS: 

No parents are allowed in the music room, on the dance floor, in the dance floor lobby area or in the theatre while class is in progress or immediately prior to/after class.  Please speak to the office staff about concerns.

MISCELLANEOUS: 

  • Not Just Dance cannot assume responsibility for loss of personal property.
  • Cell phones are strictly prohibited during class.  Please remind your children to turn phones to silent before class.  We will collect ALL PHONES before class starts and they will be able to pick it up at the end of class. If you need to get ahold of your child during class, please call the studio and speak to a staff member.
  • Please remind your children to go to the restroom before arriving to class.
  • Parents are responsible for their children before and after classes. There is no one to supervise while they are not in class.
  • Please sign in and sign out your child when dropping off and picking up.  If you give permission for your student (ages 11+) to sign themselves in and out, please contact the office staff.
  • No food is allowed in the theatre or dressing room areas.
  • At the conclusion of performances, all student participants will not be excused (released to parents) until all dressing rooms are completely cleaned. Students will be required to work as a team to help each other with the dressing rooms.
  • For performance-based classes, parents are required to confirm that their student will be able to handle the number of hours required for participation. Some younger students have a hard time with the rigor of performance schedules. It is up to the parents to determine if their younger students are mature enough to handle the class.
  • Since costumes are involved for performance-based classes, students must be able to dress/undress themselves, fold clothes and have the appropriate skills to hang clothes on hangers.
  • If you would like to schedule additional private voice lessons, or change the dates of your private coaching, please contact the studio to make those arrangements.

Questions?

Confused about which class to take? Confused about content? Please send us a note (contact_us@notjustdance.net) or give us a call (571-392-3209).

Also, please sign up to receive e-mail notifications which are sent one to two times a month with timely information about new classes and workshop.